Make Music
Madison

About

What is Make Music Madison?

  • Performed by Anyone, Enjoyed by Everyone.
  • Part of Make Music Day – The Global Music Celebration happening in 1,000+ cities. Millions of musicians participate and hundreds of millions experience this special day.
  • A way for all Madisonians to celebrate the summer solstice, enjoy the longest day of the year and sample a buffet of musical merriment.
  • A DIY city-wide celebration where almost any way to make music can and will happen.
  • Open to music makers of all ages, skill levels, and musical persuasions.

When is Make Music Madison?

Make Music Madison will take place on the summer solstice, every June 21. Performances can be scheduled from 8:00 AM to 9:00 PM.

Where is Make Music Madison held?

In any space open for public participation throughout the City of Madison. Sidewalks, parks, coffee shops, retail stores, garages, front yards, and more will become impromptu musical stages, dance floors, and social meeting points.

What are the COVID-19 safety measures?

All venues and participants must follow the most up-to-date COVID-19 Orders from Public Health Madison & Dane County.

How do I participate?

  1. USE OUR MATCHMAKING SYSTEM – Create a profile, include as much info as you can (links to videos, audio, social media), browse musicians or venues, and start sending booking requests. Schedule as many shows as you like. Be sure to confirm your shows by midnight, Tuesday, June 1st. Communicate with your matches to sort out any questions.
  2. ALREADY HAVE MUSICIANS IN MIND? – Use the matchmaking and scheduling platform to post the details of your line-up!
  3. PLAY THE DAY OF THE EVENT – If you missed getting into the schedule, you can still play! Pick a sidewalk or a spot in a park and make some music.  If you’re out in front of an establishment, check-in with them. The city is a stage on Make Music Day!

Where may I perform?    

Performances will take place in a variety of outdoor spaces. If you have a rock band and want to set up outside your building and play for neighbors, do it! If you want to perform Bach’s cello suites outside your friend’s convenience store, you can do that, too. Almost anything is possible.

  • Sidewalks: Many musicians will perform on sidewalks. Make Music Madison organizers will secure the necessary City permits so musicians don’t have to deal with the paperwork or fees. Be aware of your neighbors or nearby businesses.
  • Parks: Make Music Madison has reserved prime Madison park locations and shelters for June 21st concerts. Those locations are listed as “on hold” in our matchmaking system and can be reserved as a venue on a first-come, first-served basis by e-mailing us. When you request a park as a venue, you are taking on responsibility as both artist and venue. You may register for all other parks yourself, and as with other public spaces, we will secure the necessary permits for you. Check out a complete list Madison parks.
  • Community centers, gardens, and plazas: Some public spaces are privately controlled by community groups, management companies, or individuals. These can be fantastic performance locations – quiet, yet accessible. People who control these spaces will make many of them available on our website. If a perfect site isn’t listed, check with the owners to see if they’re interested!
  • Private spaces: Restaurants, businesses, community organizations, and homeowners may wish to offer their locale as a venue.

Can I host live music?

There are a few guidelines for hosts. Hosting is DIY and can be as simple as providing space on your sidewalk or as complex as renting a stage with sound tech. Each host determines the location, length of time, and what they are able to provide.

  1. Performance spaces must be outdoors and within the city of Madison. You can bring the show inside if it rains.
  2. The space needs to be free and accessible to the public.
  3. All venues must maintain a 6′ clearance on city sidewalks for pedestrian passage.
  4. All participants must follow the most up-to-date Covid-19 orders from Public Health Madison & Dane County.

Who can perform?

Students, amateurs, part-time professionals, and established artists are all welcome. There is no audition process to be included in the musical merriment and Make Music Madison is open to all ages, skill levels, and persuasions of music makers. All you need to do is register, match with a venue, show up, and perform! Even non-musicians are invited to participate in a sing-along with a crowd or help organize a flash mob.

How long will each performance last?  

You have complete artistic control. It’s your concert. If you want to take an extended 20-minute bass solo, you don’t have to ask our permission! It can be as short as a single song or as long as 11 hours. Artists and venues must agree to the length of the performance during the matchmaking process. When you perform you must stick to the set length you agreed to so that the city-wide published performance schedule stays on track.

Will I be paid to perform? Should I pay our musician guests?

Make Music Madison is part of the international Make Music Day organization. As part of this international celebration, Make Music Madison agrees to offer all performances for free to the public. Our contribution is setting up the framework for performances by securing the permits, coordinating the concerts, and publicizing the event.

Participation at any level (as a musician, venue, or spectator) is voluntary. While most performers volunteer their time and talents, venues can pay musicians to perform and should include this information in their profile. Additionally, some venues welcome their musicians by providing food and beverage. We ask venues to do what they can to make your musicians feel welcomed and appreciated!

Make Music Madison will also provide musicians and venues with busking buckets, and spectators are encouraged to make donations.

May performers schedule more than one performance?

Yes, you can choose to perform at more than one site. Please allow reasonable time for travel and set-up if you plan to perform more than once.

Can dancers participate in Make Music Madison?

Yes, with some caveats. We are committed to live musical performances, so ballet troupes will need to leave the recorded music at home and bring along the orchestra (or rock band, or solo cello). Also, please consider space constraints. With an orchestra and fifteen dancers, you’ll need a space large enough to accommodate everyone plus your audience.

What if a band signs up now, and has to back out later?

Once your event is confirmed by the venue and approved by the Make Music organizers, we will block off your spot and secure your permits. If you do need to cancel, it is your responsibility to find a replacement performer. Please inform the venue – and us – about all program changes ASAP, so we can help find a replacement if needed.

What if I play an instrument, but don’t have my own band?

Join or organize a “Mass Appeal” event! The idea is that scores of musicians who have never performed together before can band together to perform massive pieces. Think, a platoon of accordions playing the “Beer Barrel Polka”, barbershop quartets singing “Let Me Call You Sweetheart”. You get the idea! Each performance works differently, depending on the genre, the instrument, and the location. We’ll be releasing more info on “Mass Appeal” soon.

I am part of a large drumming circle, and we’d like to perform at the solstice sunrise.

Noise ordinances and common sense are not suspended for Make Music Madison. Basically, 8:00 AM – 8:00 PM are acceptable times for higher decibel sound, and acceptable locations are non-residential areas where people will not be disturbed in their homes. There can be some exceptions – in past years there have been cases of neighborhoods hosting later performances, planned in cooperation with surrounding homeowners.

Where might I make loud music?

Some of Madison’s larger parks will work. To get an idea of some of the possibilities, take a look at Madison’s park system or, contact us to noodle around some ideas.

Won’t lots of people sign up for parks? If twenty different groups sign up for Warner Park, how do we know who has first dibs?

Many of our city parks are large enough to accommodate multiple simultaneous performances, so be as specific as possible in your description as to the location in the park where you intend to perform, and what park amenities you wish to use. Even after you confirm your park venue and performance, you must wait for final confirmation from Make Music Madison planners to make sure there are no conflicting or overlapping requests. Only then is your park venue truly confirmed.

I’d like to reserve one of the larger shelters with a reservation fee. Is there a special Make Music Madison reservation fee?  

Several of the larger park shelters and performance spaces that normally require a reservation fee will be offered for free and will be available on a first-come, first-served basis. Contact us to find out if a shelter you’d like to request is available. Note preference for these larger sheltered spaces will be given to those who indicate that they agree to perform rain or shine (except in the case of severe weather).

Who will provide a stage / tuned grand piano / etc for my concert?

Make Music Madison is not a typical music festival. It is a DIY opportunity for people to be creative about musical events. Our organizers set up the framework for concerts — the rest is up to you! Artists and locations collaborate to produce the events, provide electricity, if needed, and provide any necessary equipment.

Will there be a main stage?

There will be no main stage. Madison itself is the stage. This event is not focused around built stages. Your stage could be a front porch, a restaurant patio, a park bench, or any other outdoor space. Do you have somewhere you’d love to play? Convince that location to register as a venue!

What if it rains?

If it rains, concerts planned for sidewalks may take place inside a building lobby or storefront, as long as it follows COVID-19 guidelines set by Public Health Madison & Dane County. We ask that a door or window be opened so that the music is audible from the street. Park shelters are also an excellent choice for rain or shine locations. During the sign-up process, locations listed on the website will indicate what they can do in case of rain. There is no rain date. This event happens in over 700 communities around the world on the summer solstice, June 21, and so will ours.

Can I charge admission for a Make Music Madison concert?

No. All Make Music Madison performances are free and open to the public.

Can I block off a street?

Our city permit DOES NOT cover block parties or parade routes that take place in city streets. To host a block party, you’ll need to make those arrangements on your own.

Can my concert be “invitation only”?

No. All Make Music Madison performances are free and open to the public.

Can I perform outside the city limits of Madison?

Not officially. Our permits and logistics only cover Madison. You may perform wherever you wish, but be aware of whatever regulations and permit issues apply outside of the City of Madison.

Can I create a Make Music Madison event that does not include any live music?

No. This is a live music event. A DJ who merely plays prerecorded music would not be included, but a DJ who is using prerecorded music as a part of creating a new unique sound is welcome to join.

Can I have my event indoors?

Only if it rains. See “What if it rains?” above.

Who organizes this event?

Launched in 2013, Make Music Madison, Inc, a volunteer-led organization, joins an informal confederation of 1000+ cities worldwide in creating opportunities for all music makers to take to the streets and celebrate the summer solstice. Volunteer organizers in Madison work throughout the city to recruit musicians and venues, handle permits, and promote the concerts.

How can I get involved as a volunteer?

There are lots of ways to volunteer. Contact us and we’ll run the options by you.

Can I donate to Make Music Madison?

We’re glad you asked! Contributions can be made online and are 100% tax-deductible. If you are interested in becoming a Make Music Madison Sponsor, please email us.

On the registration page, I see that Make Music Madison runs from 8:00 AM to 9:00 PM. Wow, that is a long event! What is the day like?

The number of events per hour increases as the day goes on, particularly falling on a weekday this year. This schedule gives you the option of playing/hosting your event whenever works best for you and your audience.

The matchmaking software asks for my Facebook and web address. I don’t have this. Does this mean I can’t register?

Facebook or a website are not required. We ask for the links to allow venues and performers to learn more about each other before committing to the match. After matchmaking is complete, our website will allow prospective audiences to sample your work and allow you to promote yourself. If you incorrectly enter information in these boxes, you won’t be allowed to continue. Information entered should be accurate, or the box should be left blank.

I’m a venue. Why is there a check box that says “Accepting requests from artists to perform here?”  I wouldn’t be signing up if I weren’t accepting performers.

When your venue is full, you will un-check this box. We’ll see your venue, and performance schedule, and see that it is full.

Why am I restricted to three choices for the type of music I perform or that my venue will accept?

This arbitrary limit is to make finding the right match easier. Use the “Other” choice and the description box to override this limitation. Then, you can tell us about your music styling in the description box. If you represent a venue open to all types of music- say so in your description.

I see there is a box asking me how I will promote my performance and I have no idea how to promote my performance. Do I need to promote my performance or venue to participate?

Everyone who signs up on our matchmaking website should describe what they do for promotion. We are counting on musicians and venues to promote their shows anyway they can — email blasts, notices on websites, texting friends, etc. Maybe for you, promotion means telling your best friend and your Aunt Mary about your performance. That’s fine. If you DO know a lot about music promotion, this is a great opportunity to volunteer.

What will Make Music Madison do to help promote my concert?

We will list all concerts on the Make Music Madison website (with descriptions and links to artist websites, where available), and we’ll pitch stories about noteworthy concerts to the press. Make Music Madison neighborhood organizers will promote the performances in their area with fliers, posters, etc.

I’ve signed up as a musician or a venue and I’m ready to make a match. Can you break down the approval process in the software for me?

You can see the details of any artist or performer who fits your search criteria from either the browse or account pages. Use the box with the drop-down menus labeled “venue type”, “neighborhood” and “electricity” to narrow your choices. Use the small triangle to the left of the name of the artist or venue to see all of their details. You can see all available venues and performers by selecting the browse feature, but matchmaking actually happens on your account page.

I’ve looked at all of my options and chosen some possible venues or musicians. What happens now?

After you make a choice, that entity will receive an email. Then both sides need to confirm, modify or decline the opportunity. If you wish to modify, you should contact the other party. When you agree on a match it will be recorded, and Make Music Madison organizers will examine and approve. Before approval by the artist, venue, and the organizers, your desired match will appear on your “Account” page under “My Performances”; note that until all three parties have approved, the match is “pending confirmation”. After approval by the artist, venue, and Make Music Madison, the match will be recorded at “Performances”.

We completed our matchmaking last week, but our completed match still says “Pending Confirmation”. What gives?  

Make Music Madison must approve each performance before it is final. In most cases Make Music Madison will confirm your performance and venue match within two weeks. If your venue and performer are certain you have a firm commitment, there is no need to worry, you are going steady and we will not force a break-up. Please be patient for our administrators to approve the match in the system.

Do I need to check in with my “Account” page to see if there are any pending matches?

When someone requests a match, you will be emailed a notification to log in and check the match.

If I signed up two weeks ago and no one has picked my venue/performance, should I start to worry?

It may take time to make a match. Keep in mind that the registration will be open until May 25th, so new musicians and venues will appear until then. If you don’t see what you want today, check another time. Or, be creative in your matchmaking. Venues may contact musicians not already registered in the matchmaking software to ask them to sign up. Likewise, performers may contact venues where they’d like to perform and ask them to sign up as venues. Also, consider that venues can be almost any public place in Madison where people can gather without impeding traffic. The playground down the street, the pet store’s parking lot, the plaza outside your office building could all be venues.

Why was my performance was denied?

Some reasons for denial might be because the venue’s time slots have been filled, or the venue cannot accommodate your type of music or the number of performers. Don’t despair; try to find another match.

A venue or performer wants to modify my request for a match. What is required of me now? 

The modification request in our matchmaking software is there to set up a performance schedule that works for both the venue and performer. If a request needs to be modified in some way other than time, you will need to contact the other party to work through the details of the modification.

It’s May 30th and there is still no match. Should I be heartbroken?

Make Music Madison wants to make sure everyone who wants to perform can perform. After May 25th, registration will close, but participants will have another week to match. The deadline to confirm everyone’s shows is midnight on Tuesday, June 1st. We will contact musicians and venues that haven’t been able to create a match through the software and will propose some creative options for your inclusion in the Make Music Madison merriment. We are in the happiness business and don’t want you to be disappointed or left out.